General information
The Βι¶ΉΤΌΕΔ Archives is responsible for Βι¶ΉΤΌΕΔ's Records Management. Find out more.
Βι¶ΉΤΌΕΔ Classification Plan
The Βι¶ΉΤΌΕΔ Classification Plan allows for the classification, filing and identification of documents produced or received by the University.Details
The implementation of the Βι¶ΉΤΌΕΔ Classification Plan in a unit takes place upon the request of the unit at the Βι¶ΉΤΌΕΔ Archives. After analyzing and identifying the records management needs of a unit, the implementation of recommendations may include the following steps: weeding of the active documents, personnel training, records inventory and temporary identification of classification codes, validation and other technical operations (physical folders labelling and reorganization of physical records, etc.). The Βι¶ΉΤΌΕΔ Archives will customize the Classification Plan to the unit’s needs and provide ongoing support.
Βι¶ΉΤΌΕΔ Record Retention Schedule
The principal tool of the records management program is MURRS, a compilation of rules guiding when and if records can be destroyed.
Transferring records
Information for Βι¶ΉΤΌΕΔ departments, faculties, or offices transferring records to the University Archives.
Digitization Guidelines
These guidelines outline the procedureΒ for the development of a compliant digitization program whereΒ the digitized record replaces the paper record. Details
The implementation of the guidelines for administrative records occurs in collaboration withΒ your unitΒ andΒ the Βι¶ΉΤΌΕΔ Archives. After analyzing and identifying the targeted records to be digitized, the implementation recommendations will include the following steps: identification of the University Classification code of the records, validation of technical aspects of the project, and identification of the proper retention rule. This isΒ to ensure compliance to the Βι¶ΉΤΌΕΔ legal framework.
Read the guidelines,Μύ²Ή²Τ»εΜύ±θ±τ±π²Ή²υ±π records.archives [at] mcgill.ca (subject: Digitization%20Guidelines) (contact us) at the beginning of a project to ensure compliance before applying the guidelines.
Contact us at records.archives [at] mcgill.ca with any questions relating to records management at Βι¶ΉΤΌΕΔ or wish to request a file originating from your office.
